| F8 Extend selection further by word, paragraph, document in Extended Mode |
| Shift+F8 Reduce the size of a selection in Extended Mode |
| Ctrl+Shift+f8, and Select a vertical block of text in Extended Mode arrow keys |
| Esc Turn extend mode off |
| F8 Extend a selection to a specific location in a document |
|
|
| Insert Breaks |
| Enter Insert paragraph break |
| Shift+Enter Insert line break without breaking paragraph |
| Ctrl+Enter Insert page break |
| Ctrl+Shift+Enter Insert column break (break table) |
| Ctrl+Shift+Space Insert nonbreaking space |
Ctrl+Shift+- Insert nonbreaking hyphen
(Hyphen) |
| Ctrl+- Insert optional hyphen |
|
|
| Manage Word Documents |
| Ctrl+n Create new document |
| Ctrl+o Open document |
| Ctrl+w Close document |
| Ctrl+s Save document |
| F12 Save document as |
| Ctrl+p Print document/ print preview |
| Ctrl+F6 Switch between multiple Word documents |
| Alt, then f, r Open Recent (file, recent) |
| Undo, Copy and Paste |
| Ctrl+z Undo the last action |
| Ctrl+y Redo the last action |
| Ctrl+c Copy selected text or object |
| Ctrl+x Cut selected text or object |
| Ctrl+v Paste selected text or object |
| Ctrl+Shift+c Copy text format |
| Ctrl+Shift+v Paste text format |
| Ctrl+Alt+v Paste special |
| Ctrl+v, then Ctrl, Paste and keep Source Formatting then k |
| Ctrl+v, then Ctrl, Paste and keep Text only then t |
| Ctrl+F3 Cut to the Spike (separate clipboard) |
| Ctrl+Shift+F3 Paste from the Spike |
| F3 Paste AutoText ( after start typing) |
| Alt+Shift+r Copy the header or footer from previous section of the document |
|
|
| Navigate within Documents |
Arrow Left/Arrow Jump one character to the left / to the right
Right |
| Ctrl+Arrow Left/Ctr Jump one word to the left / to the right l+Arrow Right |
| End/Home Jump to the end of a line / beginning of a line |
| Arrow Down/Arro Jump one line down / one line down w Up |
Ctrl+Arrow Down/ Jump one paragraph down / one paragraph up
Ctrl+Arrow Up |
Page Down/Page Jump one screen down/ one screen up
Up |
Alt+Ctrl+Page Jump to top / to bottom of visible window
Down/ Alt+Ctrl+Page Up |
| Ctrl+End/Ctrl+Hom Jump to end / to beginning of document e |
| Ctrl+g or f5 Go to a page, bookmark, footnote, table, comment, graphic, or other location |
Alt+Ctrl+z Go back to previously edited location in document
(up to 4 places) |
| Shift+F5 Go to a the last change or revision. Also works after opening document. |
| Ctrl+Shift+F5 Set, go to and edit bookmarks |
| Alt+Ctrl+Home Set Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option |
| Ctrl+Page Down/Ct Move to next / move to previous browser object as set rl+Page Up in Browse Options |
|
|
| Insert Special Characters |
| Alt+Ctrl+c Insert copyright symbol |
| Alt+Ctrl+r Insert registered trademark symbol |
| Alt+Ctrl+t Insert trademark symbol |
| Alt+Ctrl+. (Period) Insert horizontal ellipsis (?) |
| Alt+Ctrl+- Insert em dash |
| Alt+Ctrl+[[]+[[] Insert en dash |
| Alt, then n,u Insert Symbol (insert menu) |
| ' or Ctrl+2x` Insert single opening quotation mark |
| Ctrl+2x ' Insert single closing quotation mark |
| Type character Insert Unicode character, e.g. 20ac code and press Alt+x |
| Select character Transform character to Unicode and press alt+x |
| Alt+character code Insert ANSI character on numeric keyboard |
|
|
Edit Documents
| Select Text |
Shift+Arrow Right/ Extend selection one character to the right /to the
Shift+Arrow Left left |
Ctrl+Shift+Arrow Extend selection one word to the right / to the left
Right/ Ctrl+Shift+Arrow Left |
| Shift+End/Shift+Ho Extend selection to the end / to beginning of a line me |
Shift+Arrow Down/ Extend selection one line down / one line up
Shift+Arrow Up |
Shift+Page Down/ Extend selection one screen down / one screen up
Shift+Page Up |
Ctrl+Shift+End/ Extend selection to end / to beginning of document
Ctrl+Shift+Home |
Alt+Ctrl+Shift+Page Extend selection to end / to beginning of visible
Down/ window
Alt+Ctrl+Shift+Page
Up |
| Ctrl+a Extend selection to entire document |
| Arrow Keys Cancel selection and return to beginning / to end of selection |
| F8 Turn Extend Mode on: Extend selection without pressing shift |
Arrow keys , Page Extend selection in Extended Mode:
up/Page down |
| Navigation Pane |
| Alt, then w,k Open and close Navigation pane (View, Navigation) |
| F6/Shift+F6 With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document |
| Tab/Shift+Tab In Navigation Pane: Move through Navigation Pane options |
|
|
| Insert Text Elements |
| Alt+Ctrl+f Insert a footnote |
| Alt+Ctrl+d Insert an endnote |
| Ctrl+k Insert a hyperlink |
| Alt+Shift+i Insert Citation Mark |
| Alt+Shift+x Insert Index Mark |
| Move and Delete Text |
F2, then move to Move selected text to different position position and press
Enter |
Shift+F2, then Copy selected text to different position move to position
and press Enter |
| Delete/Backspace Delete one character to the right / to the left (or delete selection) |
| Ctrl+Delete/Ctrl+Ba Delete one word to the right / to the left ckspace |
| Delete Delete one character to the right or delete selection |
Ctrl+Shift+</Ctrl Decrease / Increase font size one value
+Shift+> |
| Styles |
| Alt+Ctrl+Shift+s Open or close Styles task pane |
| Alt+Ctrl+1 Apply Heading 1 style |
| Alt+Ctrl+2 Apply Heading 2 style |
| Alt+Ctrl+3 Apply Heading 3 style |
Alt+Shift+Arrow Promote / demote Headings
Right/ Alt+Shift+Arrow Left |
| Ctrl+Space Remove all manual styles |
| Ctrl+Shift+n Apply Normal style |
| Ctrl+Shift+s Open Apply Styles task pane (will not close with pressing it a second time) |
| Alt+Ctrl+k Start Auto Format |
|
|
| Search and Replace |
| Ctrl+h Open traditional find and replace window |
| Ctrl+h, then Alt+d Open traditional find window |
Alt+Ctrl+y, or Shift Repeat last find after closing find window
+F4 |
| Ctrl+Tab Jump between find menu and document |
| Alt+Space, Arrow Move find menu window keys and Enter |
| Esc Close traditional search window if active |
| Ctrl+f Open (new) search menu in navigation task pane |
| alt, then w,k Open and close Navigation pane (View, Navigation) |
|
|
Formats
| Format Text |
Ctrl+d or Ctrl+Shift Open the Font dialog box
+k |
Ctrl+Shift+</Ctrl Decrease / Increase font size one value
+Shift+> |
| Ctrl+[[]/Ctrl+[[] Decrease / Increase font size one point |
| Ctrl+b Apply/remove bold |
| Ctrl+i Apply/remove italic |
| Ctrl+u Apply/remove underline |
| Ctrl+= Apply/remove subscript |
| Ctrl+Shift+= Apply/remove superscript |
| Ctrl+Shift+d Apply/remove double-underline |
| Ctrl+Shift+w Apply/remove words underline (only words, no spaces) |
| Ctrl+Shift+h Apply/remove hidden formatting |
| Ctrl+Shift+a Apply/remove all capitals |
| Ctrl+Shift+k Apply/remove small capitals |
| Shift+F3 Change between all upper-, first letter upper- and all lower-case |
| [Ctrl]+[d], then Apply strike-through formatting (font dialog) [Alt]+k] and enter |
| Ctrl+Shift+q Change the selection to the Symbol font |
| Shift+F1 Reveal Formatting (show all formats of selection) |
| Ctrl+Alt+H Apply/remove Highlight Text Feature |
|
|
Manage Word View
| Switch Views |
| Alt+Ctrl+p Switch to Print Layout view |
| Alt+Ctrl+o Switch to Outline view |
| Alt+Ctrl+n Switch to Draft view (used to be normal view) |
| Ctrl+scroll mouse Zoom in and zoom out |
| alt then w, q Open Zoom Menu (no native shortcut exists for zoom in/ zoom out) |
| Alt+Ctrl+s Split the document window |
| Ribbons |
| Ctrl+F1 Show or hide the ribbon |
| f10 or alt Select item in Ribbon |
| Esc Leave Ribbon or Submenu |
Arrow Left/Arrow Move left or right between main Ribbon Menus if
Right active |
Arrow Keys Move left/right/up/down between Ribbon Menus and
Sub-Menus |
| space or enter When in ribbon Open or activate selected item |
| Format Paragraphs |
| Ctrl+r Right-align paragraph |
| Ctrl+l Left-align paragraph |
| Ctrl+e Center-align paragraph |
| Ctrl+j Justify-align paragraph |
Ctrl+m/Ctrl+Shift+ Indent paragraph from the left and increase /
m decrease indent |
| Ctrl+1 Set line-spacing to single-space |
| Ctrl+2 Set line-spacing to double-space |
| Ctrl+5 Set line-spacing to 1.5 |
| Ctrl+0 (zero) Add or remove one line space preceding a paragraph |
Tables
Alt+Shift+n Show all headings up to Heading n
| Review Documents |
| F7 Choose the Spelling command (Review tab). |
| Alt+Ctrl+m Insert a comment |
| Ctrl+Shift+e Turn change tracking on or off |
| Alt+Shift+c Close the Reviewing Pane if it is open. |
| Ctrl+Shift+* Display nonprinting characters. |
| Alt+F10 Display the Selection and Visibility task pane. |
| Ctrl+Shift+g Open the Word Count dialog box. |
|
|
Ctrl+Tab Insert a tab character
| Navigate in Tables |
| Arrow Down/Arro Jump one row down / one row up w Up |
| Tab/Shift+Tab Jump to (and select) next / previous table cell |
| Alt+Home/Alt+End Jump to first column/ jump to last column |
| Alt+Page Up/Alt+Pa Jump to first row / jump to last row ge Down |
| Ctrl+Arrow Left/Ctr One cell to the left / to the right l+Arrow Right |
| Print Documents |
| Ctrl+p Print a document (print preview) |
| Esc Close print preview |
| Arrow keys, Page Move around the preview pages (with focus on up /Page Down preview page*) |
| Ctrl+Home/Ctrl+En Move to first page / last page (with focus on preview d page) |
*Except tabbing, there seems to be no shortcut to jump to preview page.
Clicking on it with the mouse is an option |
|
|
| Fields |
| Alt+Shift+d Insert current date (insert DATE field) |
| Alt+Shift+p Insert page number (insert PAGE field) |
| Alt+Shift+t Insert time (insert TIME field) |
| Alt+Ctrl+l Insert LISTNUM field |
| Ctrl+F9 Insert an empty field |
| Ctrl+Shift+l Insert a LISTNUM field |
| Shift+F9 Show or hide field code/result of selected field |
| Alt+F9 Show or hide field codes/results of all fields in document |
| F9 Update selected fields* |
| Alt+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
| F11/Shift+F11 Go to the next field/ previous field |
| Ctrl+Shift+F7 Update linked information in a Microsoft Word source document |
| Ctrl+Shift+F9 Unlink a field |
Ctrl+F11/Ctrl+Shift Lock a field / Unlock a field
+F11 |
*to update all fields, select the complete document with ctrl+a, then update
fields by pressing f9) |
|
|
| Mail Merge |
| Alt+Shift+k Preview a mail merge |
| Alt+Shift+n Merge a document |
| Alt+Shift+m Print the merged document |
| Alt+Shift+e Edit a mail-merge data document |
| Alt+Shift+f Insert a merge field |
| Alt+Shift+k Preview a mail merge |
| Alt+Shift+n Merge a document |
| Alt+Shift+m Print the merged document |
| Alt+Shift+e Edit a mail-merge data document |
| Alt+Shift+f Insert a merge field |
|
|
| Select Table Contents |
| Shift+End Select current table cell |
| end, then shift+Ho Select content of current table cell me |
Press and hold Extend selection to adjacent cells shift and press
arrow keys repeatedly |
| Ctrl+Shift+f8, then Extend selection or block press |
Alt+5 on numeric Select an entire table keypad (with
numLock off) |
| Edit Tables |
Alt+Shift+Arrow Move current row up or down
Up/Alt+Shift+Arro w Down |
In first column, Select row*
press shift+end repeatedly |
In first row press Select column alt+Shift+Page
Down |
| Shift+F10, then d Delete rows* with rows selected |
| Shift+F10, then d, Delete row then r and enter |
| Shift+F10, then d, Delete column then c and enter |
| Shift+F10, then i, Insert row above then a |
| Shift+F10, then i, Insert row below then b |
| Ctrl+Tab Insert tab character |
| tab in last table cell Add row at the end |
*Make sure selection extends past the last column which is number of
columns +1. Word shows the selection extended next to the last column. |
| Outline View |
| Ctrl+Shift+o Switch to Outline View |
Tab/Shift+Tab Promote / Demote a paragraph (or Alt+Shift+Arrow
Left/Arrow Right) |
Alt+Shift+Arrow Move selected paragraphs up / down
Up/ Alt+Shift+Arrow Down |
| Ctrl+Shift+n Demote to body text (set style to normal) |
| Alt+Shift++ / Alt+Sh Expand / Collapse text under a heading ift+- |
| Alt+Shift+a Expand or collapse all text or headings |
| / key on the Hide or display character formatting numeric keypad |
| Alt+Shift+l Show the first line of body text or all body text |
| Alt+Shift+1 Show all headings with the Heading 1 style |
| The Rest |
| F1 Get Help or visit Microsoft Office.com |
| Alt+F4 Exit Word |
| Shift+F10 Display a shortcut menu (Simulate right mouse button) |
| Alt+F3 Create new Building block with selected texts |
